1. In Crystal Reports, open the Transactions-Internal-ReadytoTrade2, Transaction-Internal-CallOuts, and DMC-Distributions-Day1 reports.
  2. Export Transactions-Internal-ReadyToTrade2 report as excel file and save to this folder: R:\CAPITALOperations\Distributions\Transactions Trade Report
  3. Remove any participants from the trade list that show up on the Call Outs report.
  4. Review list to find any requests that will need manager approval (lump sum requests > $50k and rollover requests > $200k), highlight those on spreadsheet and then send list of names to Courtney or to request approval.
  5. Review list to find any requests where we may need address verification, there will be a flag for this under the "Address Verification" column. For requests under $20k, the address can be verified with LexisNexis but for any requests over $20k where the address does not match, please request address verification from the participant.
  6. Begin to review each request to ensure it can move forward to trading. Ensure to check security requirements, vesting, employment/plan status, etc. before adding the ready to trade date in PC. You will want to keep an eye out for any requests that may require special action such as rollovers for participants over 72 where an RMD may be required but is not already noted on the PC record, check for QDRO holds, or any accounts that have a money purchase source and may require a Joint and Survivor Waiver form to be completed.
  7. Once list has been reviewed and we've received manager approval for the appropriate requests, refresh the DMC-Distributions-Day1 report.
  8. Check this report for any requests that have the same account number for their traditional/Roth IRAs or are set up for overnight to a PO Box.
  9. Export the DMC list as an Excel File to this folder: R:\CAPITALOperations\Distributions\Trading Instructions with the name format "DMC-Distributions-Day1 MonthDayYearAM/PM"
  10. Save your completed ReadytoTrade2 report.
  11. Send email to DLProcessing advising that the ready to trade has been completed.
  12. Keep an eye out for subsequent emails to come from recordkeeping that may advise of additional information needed in order to process any requests.