Purpose

To ensure all Deconversion Authorization Forms are reviewed for completeness, accuracy, and readiness prior to scheduling deconversion timelines and initiating asset transfer.

Scope

This applies to:

• Adopting Employer     Transfer forms
• Individual Plan     Transfer forms

Step 1: Confirm Receipt & Initial Status

• Acknowledge form     has been received.
• Determine status:
  • Partially      Signed →      Adopter only
  • Fully      Signed →      Adopter + Plan Sponsor (if applicable)
  • Fully      Signed →      Individual Plan Form (Authorized Signer)

• Save form to client     folder:
  • DeconversionAuthorizationForm-[PlanID]_Partially      Signed
  • DeconversionAuthorizationForm-[PlanID]_Fully      Signed

Step 2: Review Deconversion Authorization Form

Plan Information

• Adopting Employer     name is completed
• Plan Name reflects:
  • MEP or PEP (if      applicable)
• Plan ID is accurate     (cross-check with PlanConnect)
• Requested     Deconversion Date:
  • If requested date      is not feasible, use next available scheduling window (Refer to      Deconversion Calendar.)
  • Must be at      least 90 days out
• Last Payroll Date     is entered

Deconversion Type

Confirm one option is selected and aligns with intent:

• Establishing Single     Employer Plan
• Transfer (merge) to     another plan
• Change of Service     Provider Only

If transferring or merging:

• New Plan Name is     listed
• New Plan EIN is     provided
• New Plan #

May require Final 5500 depending on:

• Plan merger →     Required
• Service provider     change → Not required

New Provider Information

Verify:

• New recordkeeper     name is completed
• Contact details are     included

Plan Asset Types

• Section may be     incomplete → acceptable
• Asset details will     be validated via:
  • Relius Due      Diligence Report

Deconversion Details (CRITICAL STEP)

This section determines how assets move.

Transfer Method

Ensure one of the following is selected:

• Full liquidation     (wire)
• Transfer in-kind     (TIK)
• Combination of both

Investment Instructions

If partial TIK selected:

• Ticker AND     investment name must be listed

If full TIK:

• Investment table     not required

Reinvestment Elections

• Mapping to like     funds OR
• New investment     elections selected

Wire Instructions

Verify:

• Bank Name
• ABA Number (9     digits)
• Account Number
• Account Name
• FFC/OBI Bank Name     details:
  • Typically reflects      Plan or Adopter name

• FFC/OBI Account Number

Step 3: Required Paperwork

• Section may not     always be completed → verify if documents were attached to form submission     email.
• Includes:
  • Blackout Notice
  • Adoption Agreement
  • Self Directed      Account Transfer Forms
  • Copy of Board      Resolution removing current Directed Trustee as Directed Trustee      (Individual Plan Transfer)

Step 4: Fees Section

• Completion not     required to proceed
• Note:
  • Final invoice will      be issued
  • If the      deconversion fees are not paid prior to the start of the Blackout Period,      the Plan

reserves the right to assess such fees from available Plan assets, including forfeitures, revenue sharing accounts and participant accounts, as allowed by the Plan document.

Step 5: Signatures & Authorization

Adopting Employer Form

• Must include:
  • Adopting Employer      signature + date
• Plan Sponsor     signature:
  • May be obtained      later after timeline is sent. Form must be sent via DocuSign to the Plan      Sponsor.

Individual Plan Form

• Only one     authorized signer required

General Rules

• Electronic     signatures are acceptable.
• Must include     confirmation page (for custodians)

Step 6: Validate Authorized Signer

• Confirm signer     aligns with PlanConnect (PC), if possible
• If mismatch:
  • Flag but note:
    • Internal process       may allow signer if listed in PC
    • Custodians may       enforce stricter requirements

NIGO (Not In Good Order) Handling

If any required fields are missing or unclear:

• Do NOT proceed with     scheduling
• Escalate to Jim for     guidance and/or client follow-up
• Clearly document:
  • What is missing
  • What needs      correction

Post-Review Actions

Save & Document

• Save finalized form     in:
  • zzTransfer      Out folder

Pull Supporting Reports

From Relius:

• Census Report
• Due Diligence     Report
• SDB / Stable Value     Fund report (if applicable)

From Crystal:

• Loan Report (if     applicable)

Step 7. Readiness for Scheduling

Form is considered “In Good Order” when:

• All required sections are     complete
• Deconversion method     is clearly defined
• Signatures meet     minimum requirements
• No conflicting or     missing information

Key Reminders / Common Issues

• Deconversion date     too soon (<90 days)
• Missing EIN for new     plan
• No selection in     Deconversion Details
• Partial TIK without     investment details
• Missing wire     instructions
• Incorrect or     missing signatures